Milton Menezes, Director at Lightfarm Studios and Unhide School
It’s surprisingly interesting to work from home, isn’t it? To see the day passing by at your place and not only at the office. See your family living while you – work or vice-versa. It’s a little break from the workaholic classic type to the efficient laid-back professional that can still work a lot while in pijamas.
Now we are forced into the new reality of home office. Although some of us creators already used to work from home as freelancers, major companies benefit from the fast communication of actual offices. But now we have to ask ourselves: Is it possible to run a big company from home and how can we benefit from going digital?
3 years ago at Lightfarm, we decided we needed to focus on efficiency as we quickly grew from 3 to 50+ artists in our Brazil studio. Not being efficient wasn’t an option any longer. We started working with the Agile System, an administration philosophy that mimics the way we plan but it never forgets any of the information. It can adjust the schedule everyday depending on demands and how we prioritize these demands.
There’s a lot that could get lost between planning and distribution due to missed communication or non-effective workflows, even when we are all connected at the office. It’s only when you try to map out all the intricate systems that convey the work you do and how it is connected to the others, then you can understand the bigger picture and keep the systems rolling with efficiency on the daily basis. Straightforward for anyone new to understand. Easy to explain, harder to apply. But it could save time and time is precious.
Without these tools, we still can be efficient, but digitally is much easier. Once we could map out our workflow to be repeated, we relaxed in the system so we could focus on the most important things like the connection with the clients and how the team can manage themselves in these transparent workflows.
Below, the digital tools that help us organise the chaotic information of a big company. It mimics our paper docs, our post-its and notes. And it can all be exchangeable, shareable and editable. I hope it can help others as well.
With Miro we can visually brainstorm ideas with unlimited amounts of people and anybody can add videos and image links at the same time. You don’t get people talking over each other and everyone has their chance to add something new.
With Trello we understand on a daily basis what our day and week is gonna look like based on “Do”, “Doing” and “Done” status. The whole team understands the clear goals and the leads can easily follow production and focus on direction. Demands tend to change and we need to be ready if it does.
With Discord we maintain our daily meetings and reviews as we would do in the office. We can’t fit 50 people in the meeting room at once. Even from the office, meetings make more sense to us to be digital. Everyone has their headphones and can share their screens.
Google has always been our personal choice for business meetings, calendars, emails and docs. Google is super reliable.